Security and Privacy
This privacy statement discloses the privacy practices for ca4it Chartered Accountants 4 Information Technologists member firms including Wall & Associates P.C..
we are notifying you of:
1. Personally identifiable information of yours collected from you through the web site
2. The organization collecting the information
3. How the information is used
4. With whom the information may be shared
5. What choices are available to you regarding collection, use and distribution of the information
6. The kind of security procedures that are in place to protect the loss, misuse or alteration of information under ca4it
7. How you can correct any inaccuracies in the information
Information Collection and Use
ca4it members are the sole owner of the information collected on this site. We will not sell, share, or rent this information to others in ways different from what is disclosed in this statement. ca4it collects information from our users at several different points on our website.
The policy of the website is to outsource the data entry function to the lowest cost level at which the work can be competently performed. Viewers of this website are consequently advised that source documents of users of the processes described on this website may have their source documents viewed outside of our offices.
In order to use this web site, a user must first complete the registration form. During registration a user is required to give his/ her contact information (such as name and email address). This information is used to contact the user about the services on our site for which he/she has expressed interest. It is optional for the user to provide demographic information (such as income level and gender), and unique identifiers (such as social insurance number), but it is encouraged so we can provide a more personalized experience on our site.
We request information from the user on our order form. Here a user must provide contact information (name and shipping address) and financial information (credit card number and expiration date). This information is used for billing purposes and to fill the user’s orders. If we have trouble processing an order, this contact information is used to get in touch with the user.
A cookie is a piece of data stored on the user’s hard drive containing information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. Once the user closes their browser, the cookie simply terminates. For instance, by setting a cookie on our site, the user would not have to log in a password more than once, thereby saving time when entering our site. If a user rejects the cookie, they cannot use our site. Cookies also enable us to track and target the interests of our users to enhance the experience on our site.
We use IP addresses to analyze trends, administer the site, track users’ movements and gather broad demographic information for aggregate use.
We will share aggregated demographic information with our partners. The shared information is not linked to any personal information that can identify any individual person.
We partner with other parties to provide specific services. When the user signs up for these services, we will share names, or other contact information that the third party needs to have in order to provide these services effectively. These parties are not allowed to use personally identifiable information except for the purpose of providing these services.
This website contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
If a user wishes to subscribe to our newsletter, we ask for contact information such as name and email address.
From time-to-time our site requests information from users via surveys. Participation in these surveys is completely voluntary and the user, therefore, has a choice whether or not to disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip or postal code, age level). Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.
If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. ca4it Chartered Accountants 4 Information Technologists will automatically send the friend a one-time email inviting them to visit the site. ca4it Chartered Accountants 4 Information Technologists stores this information for the sole purpose of sending them this one-time email. The friend may reply to ca4it Chartered Accountants 4 Information Technologists at CustomerService@ca4it.com to request the removal of this information from our database.
This website takes precautions to protect our users’ information. When users submit sensitive information via the website, it is protected both on-line and off-line.
When our registration/order form asks users to enter sensitive information (such as credit card number and/or social insurance number), that information is encrypted and is protected with the standard encryption software used by major Canadian Banks (128 bit SSL). While on a secure page such as our order form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to unlocked, or open as it is when you are just ‘surfing’.
While we use 128-bit SSL encryption to protect sensitive information on-line, we also protect user-information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only staff who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Our staff must use password-protected screen-savers when they leave their desk. When they return, they must re-enter their password to re-gain access to your information. Furthermore, staff are kept up-to-date on our security and privacy practices. Every quarter, as well as any time new policies are added, they are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. Finally, the servers that we store personally identifiable information on are kept in a secure environment.
If you have any questions about the security at our website, you can send an email toCustomerService@ca4it.com
Supplementation of Information
In order for this website to properly fulfill its obligation to our customers, it is necessary for us to supplement the information we receive with information from 3rd party sources.
In order for this website to enhance its ability to tailor the site to an individual’s situation, we combine information about the purchasing habits of users with similar information from our partners to create a median and average personalized user profile.
We send all new members a welcoming email to verify password and username. Established members will occasionally receive information on products, services, special deals, and a newsletter. Out of respect for the privacy of our users, we present the option to not receive these types of communications. Please see our opt-out options below.
Site and Service Updates
We also send the user site and service announcement updates. Members are able to unsubscribe from service announcements, which contain important information about our services. We communicate with the user to provide requested services and in regards to issues relating to their account via email or phone.
Correction/Updating Personal Information
If a user’s personally identifiable information changes (such as your email or home address), or if a user no longer desires our service, we will endeavor to provide a way to correct, update or remove that user’s personal data provided to us. This can usually be done at the member information page or by emailing our Customer Support.
Our users are given the opportunity to ‘opt-out’ of having their information used for purposes not directly related to our site at the point where we ask for the information. For example, our order form has an ‘opt-out’ mechanism so, users who buy products and/or services from us but don’t want any marketing material, do not receive future marketing material.
Users who no longer wish to receive our newsletter or promotional materials from our partners may opt-out of receiving these communications by replying to “unsubscribe” in the subject line in the email or emailing us at CustomerService@ca4it.com.
Users of our site are always notified when their information is being collected by any outside parties. We do this so our users can make an informed choice as to whether they should proceed with services that require an outside party or not.
Notification of Changes